GPC/GSU Consolidation Implementation Committee Operational Working Groups: Leadership and Responsibilities

(Responsibilities are in Italics)

This document lists:

--the Committees (and sub-committees) where most of the work of consolidation will be accomplished, as well as the two co-chairs for each  committee, one each from GSU and GPC;

--the 22 functional areas into which the committees are divided, as well as the functional area coordinators;

--the points of contact in the University System of Georgia’s Central Office (USO) for the functional area coordinators;

--the division of the 900 plus responsibilities identified on the USG’s Consolidation Tracker (these are shown in italics), to which more will undoubtedly be added by the committees as they pursue their work.

 

1. A.  Overall University Structure- Coordinators, Presidents Becker and Watts.

 

USO Contacts: Shelley Nickel (Shelley.Nickel@usg.edu) and Houston Davis (Houston.Davis@usg.edu)

 

COMMITTEE 1:  University Structure 

 

GSU Co-Chair- President Becker

GPC Co-Chair- President Watts

 

1-1.      Overall Structure

Determine Campus-Wide Functional Units

1-2.      College Structure

Determine College Structure and Address Department

Locations

1-3.      Vision and Mission

Develop New Vision and Mission Statement

1.4.      Oversight of the Consolidation Process

Receive progress reports, information, and recommendations from the Coordinators with respect to the Operational Working Groups

 

 

B.    Academic Degrees and Programs- Coordinator, Risa Palm GSU

Provost/VPAA;

USO Contacts: Linda Noble (Linda.Noble@usg.edu) & Teresa Joyce (Teresa.Joyce@usg.edu)

 

 

COMMITTEE 2:  Business

GSU Co-Chair-  Rich Philips Dean of RCB (or nominee)

GPC Co-Chair- Tina Philpot, Interim Dean of Business

 

Streamline Program Offerings

 

COMMITTEE 3:  Arts & Sciences

GSU Co-Chair- Carol Winkler, Associate  Dean of Arts and Sciences

GPC Co-Chair- Paulos Yohanes, Dean of Science

 

Streamline Program Offerings

 

COMMITTEE 4:  Education

GSU Co-Chair- Joyce Many, Associate Dean of the College of Education

GPC Co-Chair-  Susan Cody, Dean of Social Science

Streamline Program Offerings

 

COMMITTEE 5:  Nursing and Health Professions

GSU Co-Chair-  Lynda Goodfellow, Associate Dean, School of Nursing and Health Professions

GPC Co-Chair- Sheila Garland, Dean of Health Sciences

Streamline Program Offerings

 

COMMITTEE 6:  Inventory of Programs, Authorized Degrees, Delivery Modes,                                     Assessment etc.

GSU Co-Chair- Michelle Brattain, Chair of Senate Committee on Academic Programs

GPC Co-Chair- Marla Calico, Interim Dean of Humanities and Fine Arts

 

Develop Common Assessment Instruments and Cycles

Develop Institutional Curriculum Approval Processes

Develop a Uniform Course/Instructor Evaluation

Instrument

Determine Syllabi Requirements

Coordinate with Program-Based Accreditation Entities

Review Student Surveys & Revise Admin Processes

 

COMMITTEE 7:  General Education and Core Curriculum

 

GSU Co-Chair- John Medlock, Assistant Dean, College of Arts & Sciences

GPC Co-Chair- Stuart Noel, Dean of English

 

Combine Curricula where appropriate

Look at use of online system

Create Common Student Learning Outcomes for Gen Ed

and Area F

Submit Any Changes to USG Council on General Education

Determine any Non-Core Requirements (Health, Phys. Ed., etc.)

 

C.        Related Non-Degree Academic Responsibilities- Coordinator Tim Renick, Vice Provost, VP for Enrollment Management & Student Success

 

USO Contact(s): Linda Noble (Linda.Noble@usg.edu), Joyce Jones

(Joyce.Jones@usg.edu) & Houston Davis (Houston.Davis@usg.edu)

 

COMMITTEE 8:  Advising, Mentoring, Tutoring and First Year Programs

 

GSU Co-Chair- Allison Calhoun-Brown Assistant Vice President for

 Student Success

GPC Co-Chair- Nate Holmes, Director of Advising

 

Develop Common Advising Processes and Procedures

Ensure Academic Tutoring Services are Provided on Both

            Campuses

Consolidate First Year Programs into One Admin. & Operating

 Structure

 

COMMITTEE 9: On-Line Education (Academics)

 

GSU Co-Chair-  Michael Galchinsky, Director of APR and Distance Ed.

GPC Co-Chair- Margaret Ehrlich, Dean of Mathematics and of the Online Campus

Develop structure, function and role of Distance Education (in consultation with Committee 17)

 

COMMITTEE 10:  Honors Programs

GSU Co-Chair- Larry Berman, Dean Honors College

GPC Co-Chair- Jeff Portnoy, Director of the Honors Program

Coordinate Honors Programs

 

COMMITTEE 11:  International Programs

GSU Co-Chair- Jun Liu, GSU Associate Provost for International

                                                            Initiatives

GPC Co-Chair-

 

Determine extent of incoming and outgoing international activity.

Review, reconcile and revise policies on international initiatives and services

 

COMMITTEE 12:  Library

GSU Co-Chair- Tammy Sugarman Interim Dean of Libraries

GPC Co-Chair- Julius Whitaker, Executive Director of Library Services

Merge Library Operations and Staffing

Revise Library and Learning Resources Section for SACSCOC Prospectus

Review, Reconcile, and Revise Library Policies

Submit Updated Job Descriptions for Classified Positions to HR Review

Reconcile, and Revise Library Goals and Develop Joint Goals Ensure library Systems and Client Interfaces are a Priority in

IT Pipeline

Choose Best Option to Sustain & Garner Funds for Scholarly Commons

Complete Changes Associated with Specialty Depts. Print Media,

            e-Resources

Review, Revise, and Consolidate Library Websites

Keep Planning to Consolidate Print and e-Resources

Negotiate with Vendors

Obtain Status of Clarkston Library (“Jim Cherry Learning Resources Center”) – Naming Restrictions/Donation Restrictions

Review GPC Special Collections/Archives – Consolidate or Retain

 

 

 

COMMITTEE 13:  Retention, Progression, and Graduation (RPG)

GSU Co-Chair-Allison Calhoun-Brown, Assistant Vice President for

 Student Success

GPC Co-Chair- Don Pearl, Associate Vice President of Academic Affairs for College Completion

Develop Joint Complete College Georgia Submission

Address Textbook Policies across Campus

 

COMMITTEE 14:  Assessment of Institutional Effectiveness

GSU Co-Chair- Peter Lyons, Associate Provost for Institutional

Effectiveness

GPC Co-Chair- Susan Finazzo, Dean of Institutional Effectiveness

Develop Assessment Methods to be used after Consolidation is Finalized

 

D.        Faculty Affairs- Coordinator: Risa Palm Provost/VPAA;

 

USO Contacts: Linda Noble (Linda.Noble@usg.edu), Marion Fedrick (Marion.Fedrick@usg.edu) & Kimberly Ballard-Washington (Kimberly.Ballard-Washington@usg.edu)

 

COMMITTEE 15:  Faculty Affairs

GSU Co-Chair- Lynda Brown-Wright, Associate Provost for Faculty

Affairs

GPC Co-Chair-  Pamela Moolenaar-Wirsiy, Director, Center for Teaching and Learning

 

15-1.    Faculty Credentials, Rosters, Workloads, Pay

Determine Processes and Procedures for Hiring Full and Part-time Faculty

Determine Need for Salary Adjustments

Merge Current Faculty Rosters

Transfer Faculty Files to One Location (near

Consolidation Date)

Develop a Common Faculty Evaluation Process

Combine New Faculty Orientations and Fall Faculty Conferences

Determine Consolidation Impact on Faculty and Faculty Workloads

Update Faculty Contracts

Combine Faculty Grievance Processes

Establish Process and Procedures for Determining Faculty Seniority

Determine Faculty Membership on Regents Academic Advisory Committees

15-2.    Faculty Honors and Awards

Consolidate Faculty Honors and Awards Programs into a Single Program

15-3.    Promotion, Tenure, and Faculty Development

Evaluate and determine appropriate levels of consistency in Promotion and Tenure Policies and Procedures

 

COMMITTEE 16:  Research, Scholarship, Creative Activity, Grants, and

                                                Sponsored Operations

GSU Co-Chair- Jim Weyhenmeyer, VP for Research and Economic

Development

GPC Co-Chair- Glenn Pfeifer, Director of Grants and Sponsored Programs

Remain Aware of and Track Intellectual Property

Address Consolidation of and Requirements for Centers and

Institutes

Consolidate to a Standard Non-Disclosure Agreement, Research Agreement, Copyright Policy, Intellectual Property Policy, etc.

Protect Any Retained GPC Trademarks, Copyrights, Patents, etc.

Institutional Review Board Processes

Transfer GPC Sponsored Research to Georgia State University

Determine implications for IDC and establish appropriate positioning with respect to Federal negotiations.

 

COMMITTEE 17:  Technology Enhanced Education and Testing Center (Technology for On-line Education)

GSU Co-Chair- Phil Ventimiglia, Chief Innovation Officer

GPC Co-Chair- Margaret Ehrlich, Dean of Mathematics and of the Online Campus

Combine Online Course and Program Offerings

Consolidate Testing

 

E.        Student Enrollment- Coordinator: Tim Renick Vice Provost, VP for Enrollment

            Management & Student Success;

USO Contacts: Joyce Jones (Joyce.Jones@usg.edu) & Curt Carver (cac@usg.edu)

 

COMMITTEE 18:  Undergraduate Admissions, Transfer, Transient Policies and

                                    Recruitment

GSU Co-Chair- Scott Burke Assistant Vice President for Undergraduate Admissions

GPC Co-Chair-  Danny Bellinger, Interim Director of Admissions         

Combine Articulation Agreements with TCSG, USG and Other

Institutions

Protect and Preserve “Adopt-a-School” Relationships

Determine SAT/ACT Requirements

Develop Common Transfer, Transient, and Other Policies

Integrate Recruiting Practices and Materials

Learning support

Testing and placement

 

COMMITTEE 19:  Financial Aid,

GSU Co-Chair- Louis Scott, Director of Financial Aid

GPC Co-Chair- Robin Winston, Director of Student Financial Services, Scholarships

Consolidate Financial Aid Functions and Coordinate with U.S. DOE Begin Preparing the eAPP

Make decision on Perkins Portfolio Liquidation or Adoption

Reconcile Financial Aid ASAP

Coordinate Funding Streams and Scholarship Funding

Coordinate with Homeland Security

Coordinate with Veterans Services

Coordinate with Vocational Rehabilitation

 

COMMITTEE 20:  Calendar and Schedule; Ceremonies; and Preparation of

                                    Merged Catalogues

GSU Co-Chair- Shari Schwartz, University Registrar

GPC Co-Chair- Tarrah Mirus, Registrar

 

20-1.    Calendar and Schedule

Review and Revise Faculty/Staff Surveys, and Determine Schedules

Create Common Holiday Calendar

Create a Common Academic Calendar

Develop Common Class Schedule

Ensure a Unified Course Schedule is Prepared by

Upcoming Semester

Consolidate Admissions, Registrations, and Graduation Policies & Procedures

Determine Grade Reporting Processes

Address Student Records Policies and Procedures

Develop Transcript Specifications

Consolidate FERPA Training

Address Security Issues- Records

 

20-2.    Ceremonies

Determine Location and Frequency of Graduation Ceremonies

Combine Honors Day Activities

 

20-3.    Preparation of Merged Catalogues

Merge Catalogues

 

20.4     Registration

Review and revise registration business practices, policies and procedures

 

F.         Advancement, Development, and Alumni Affairs- Coordinator:  Massey, GSU Vice President for Development and Alumni Affairs/President of the Georgia State University Foundation

 

USO Contacts: Tom Daniel (Tom.Daniel@usg.edu) & Kimberly Ballard-Washington (Kimberly.Ballard-Washington@usg.edu)

 

COMMITTEE 21:  Alumni Affairs; Advancement Services, including Donor

                                    Relations; and Fund-Raising

GSU Co-Chair- Christina Million, Associate Vice President for Development

GPC Co-Chair- Jeff Tarnowski, Vice President of Advancement

 

21-1.    Alumni Affairs

Merge or Retain Separate Alumni Associations

Associations (Review 501(c) filings, 990 Returns, Cooperative MOUs, etc.)

Consolidate or Retain Membership Perks

Consolidate ore Retain Membership Special Interest Categories (e.g., Life Insurance, Car Insurance, Financial Services, Class Rings, etc.)

Consolidate or Retain Vendor Contracts

 

21-2.    Advancement Services, including Donor Relations

Consolidate Advancement Services and Donor Relations

Consolidate or Retain Separate Annual Funds

Consolidate or Retain Georgia Perimeter College Retiree Association (Obtain Status/Legal Structure of GPC Retiree Association)

Consolidate or Retain Separate Vendor Agreements (e.g. RuffaloCody, Razor’s Edge, etc.)

 

21-3.    Fund-Raising

Consolidate Fund-Raising Efforts

 

G.        Athletics- Coordinator: Charlie Cobb GSU Director of Athletics;

 

USO Contact: Houston Davis (Houston.Davis@usg.edu) & Athletic Review Committee

 

COMMITTEE 22:  Sports, Scheduling, and Scholarships

GSU Co-Chair- Charlie Cobb, Athletics Director

GPC Co-Chair-

Determine future state and configuration of Athletic Programs

Review any GPC Athletics’ Employment Contracts

Review any GPC Athletics’ Game Contracts

Review GPC Athletics’ Facilities

Review GPC Athletics’ Major Vendors (e.g., CLC, IMG, Apparel Rights, Sponsorships Agreements, etc.)

NCAA/Conference Obligations

 

 

H.        Diversity & Inclusion Programs/Activities- Coordinator: Linda Nelson

USO Contacts: Teresa Joyce (Teresa.Joyce@usg.edu) & Felita Williams 

            (Felita.Williams@usg.edu)

 

COMMITTEE 23:  Programs and Activities

GSU Co-Chair- Linda Nelson, Assistant Vice President Human Resources

GPC Co-Chair- Amanda Reddick, Director of Human Resources for Affirmative Action/EEOC and Compliance Officer

Consolidate Diversity and Inclusion Programs and Activities

 

I.          Economic Development and Community Relations- Coordinator: Robin Morris

 

USO Contacts: Tom Daniel (Tom.Daniel@usg.edu), Mark Lytle (Mark.Lytle@usg.edu), Amanda Seals (/Amanda.Seals@usg.edu) & John Millsaps III (John.Millsaps@usg.edu).

 

COMMITTEE 24:  Government and Community Relations; Community

                                    Engagement and Economic Development

GSU Co-Chair- Julie Kerlin, Director of Government and Community Affairs

GPC Co-Chair- Clelia Keen, Director of Government Relations

 

Review, revise and reconcile government and community relations systems, structure and processes.

 

24-1.    Government and Community Relations

 

Develop and Maintain Legislative Relationships and

Support Merge or Retain Legislative Contracts (Federal/State/Local)

Review Lobbying Disclosures with any Governmental Entities for last 3 Years

 

24-2.    Community Engagement

Identify Community Engagement Undertakings at Both Institutions

Integrate Institutional Community Engagement Efforts

Develop Structure to Maximize and Publicize Community Engagement

 

24-3.    Economic Development

 

Align Institutional Economic Development Efforts with USG Efforts

Identify Institutional Capabilities Most Likely to Aid

Economic Development

Develop Structure to Maximize “Marriage Making”

Capabilities

 

J.         Media and Marketing- Coordinator: Don Hale, GSU Vice President Public Relations and Marketing Communications;

           

USO Contact: John Millsaps III (John.Millsaps@usg.edu)

 

COMMITTEE 25: Marketing focusing on Promotion

GSU Co-Chair- Don Hale, GSU Vice President Public Relations and

Marketing Communications

GPC Co-Chair- Barbara Obrentz, Chief Public Information Officer and Director of Marketing

 

25-1.    Marketing

Develop Rebranding Initiatives and Revised College Seal

Create Integrated Public Relations Plan

25-2.    Media Relations-

Coordinate Communications on Consolidation Announcements Coordinate Communications to Announce Regents’ Actions Coordinate and Review News Releases on Consolidation

Create Communications Plan to get messaging out

internally and externally

Conduct monthly meetings with all PR personnel to assess communications

Combine Speakers Bureaus List

25-3.    Publications and Collaterals-

Print Campus Maps and Promotional Materials

25-4.    Social Media

Consolidate and Invigorate Social Media Presence and Impact

25-5.    University Website

Create a new Website, Photo, and President’s Letter

Finalize Creation of Joint Website

 

K.        Research and Service Foundations- Coordinator: Jim Weyhenmeyer, GSU Vice President for Research and Economic Development.

 

USO Contact: Kimberly Ballard-Washington (Kimberly.Ballard-Washington@usg.edu)

 

 

COMMITTEE 26:  Research and Service Foundations Operations and

                                    Integration

GSU Co-Chair- Jim Weyhenmeyer, GSU Vice President for Research and Economic Development.

 

GPC Co-Chair-

Merge or Retain Separate Foundations

 

L.        University Foundations- Coordinators: Presidents Becker and Watts;

 

USO Contacts: Kimberly Ballard-Washington (Kimberly.Ballard-Washington@usg.edu), Susan Ridley(Susan.Ridley@usg.edu) & Sandra Neuse (Sandra.Neuse@usg.edu)

 

COMMITTEE 27:  University Foundations Operations and Integration

GSU Co-Chair- President Becker

GPC Co-Chair- President Watts

 

Merge or Retain Separate Foundations (501(c)(3) Status Changes; 990 Returns; Audit Reports; etc.)

Address Endowment Restrictions

(Temporarily Restricted and Permanently Restricted) & Tax-Exempt Bond Liabilities

Identify Cost/Funding Sources for Changes Foundation

Must Make on PPVs

Consider Responsibility of 5 Year Facilities Condition

Assessments

Consider Essentiality of Each PPV Project

Analyze of PPV Insurance Coverage to Insure Adequate

Continuous Coverage

Consider Opportunities for Economy of Scale on PPV

Projects

Consider ReAing to Lower Cost to Students

Discern any Change to Foundation Impact on Existing

PPVs or Financing

Discern any Impact on Foundation Bylaws

Consolidate or Retain Vendor Contracts (e.g., Razor’s Edge, Investment Manager Agreements, etc.)

Consolidate or Retain Bank Accounts (Approval Account Signatory Approvals)

Consolidate or Retain Corporate Card Accounts

Review Minute Books for Directors’ Meetings and Committee Meetings and Actions by Written Consent for past 3 years

 

 

M.       Legal Affairs Issues- Coordinator: Kerry Heyward, GSU University Attorney;

 

USO Contacts: Burns Newsome (Burns.Newsome@usg.edu) and Kimberly Ballard-Washington (Kimberly.Ballard-Washingtoni@usg.edu)

 

COMMITTEE 28:  Legal Affairs and Handbooks

GSU Co-Chair- Kerry Heyward, GSU University Attorney

GPC Co-Chair- Leslie Ann Dunn, J.D., Assistant Professor of Business

 

28-1.    Division of Responsibilities

Merge Statutes/Bylaws

Review and Revise Institutional MOUs

Transition Legal Agreements

Identify all Reporting Requirements and Develop Plan to Ensure Compliance

Review Outstanding Contractual Obligations with

Vendors and Others

Review Levels of Authority Granted to Senior

Administrators

Get Info to Federal Agencies & Others re Cooperative Organizations, MOUs

Obtain a list of any prior, pending, or threatened (a) unfair labor practice charges or complaints against GPC before the EEOC or any other federal, state, or local labor relations board; (b) faculty or staff grievances against GPC; (c) arbitrations or mediations proceeding against GPC; or (d) litigation against GPC

Obtain copies of all internal, external, or USG Audit Reports concerning GPC over past 3 years (including any Management Responses)

Obtain a description by project of all work performed by outside counsel for GPC over past 3 years (including copies of all bills)

Obtain a description of all GPC Hotline calls over past 3 years

Review any consent decrees, judgments, or other decrees or orders, settlement agreements, and other agreements to which GPC is a party or by which it is bound requiring or prohibiting future activities.

Obtain a schedule of all material licenses, permits, registrations, governmental approvals and clearances obtained, pending or otherwise, required for the conduct of business of GPC (and its affiliated organizations)

Obtain a complete list of loss and claims experience over the past 3 years

Review GPC Clery Act Annual Reports for past 3 years

Review GPC Georgia Open Records Act policies and procedures

 

28-2.    University Policy Mergers and Handbooks

Merge University Handbooks

28-3.    Faculty and Staff Policy Mergers and Handbooks

Merge Faculty Handbooks

Merge Staff Handbooks

28-4.    Student Policy Mergers and Handbooks

Merge Student Handbooks

 

N.        Auxiliary Services- Coordinator: Jerry Rackliffe GSU Senior VP for Finance and Administration;

 

USO Contacts: Joyce Jones (Joyce.Jones@usg.edu) & Vikki Williamson (Vikki.Williamson@usg.edu)

 

COMMITTEE 29:  General Auxiliary Services

GSU Co-Chair-  Beth Jones, Associate Vice President Finance and Administration

GPC Co-Chair- Derrick Turner, Director of Auxiliary Services

 

Address Bookstore Inventories

Determine Bookstore Policies

Transfer Bookstore Inventory to One Campus

Consider Child Care Facility

Integrate Copy Centers

Develop Shuttle/Parking 

Program

Integrate Campus Card/Badging

Integrate Food Services

ATMs

Waste Management

Staff “Perks” (MARTA, Movies, etc.)

Vending

Pouring Rights

ID Cards (w/ Financial Services Ties)

 

 

COMMITTEE 30:

O.        Business and Finance-  Coordinator: Jerry Rackliffe GSU Senior VP for Finance and Administration;

 

USO Contacts: John Brown (John.Brown@usg.edu), Vikki Williamson  Vikki.Williamson@usg.edu), Julie Harris (jharris@ssc.usg.edu) & Becky Prince (bprince@ssc.usg.edu)

 

COMMITTEE 31:  Budget

GSU Co-Chair-  Denise Floyd, Manager Budget and Planning

GPC Co-Chair- Amy Jurgens, Assistant Vice President of Financial and Administrative Affairs

Address Budget Preparation Process (PeopleSoft)

Determine whether a common or separate database will be used (PeopleSoft)

Consolidate iStrategy Systems (PeopleSoft)

Address Allocations

 

COMMITTEE 31:  Business Operations and Contracts

GSU Co-Chair-  Bruce Spratt, Associate Vice President and Comptroller

GPC Co-Chair- Diane Hickey, Interim Executive Vice President of

 

Financial and Administrative Affairs

 

Transfer Assets

Transfer Bank Accounts (Approve Bank Signatory Approvals)

Send Notice to MSRB and Others as Required for PPVs

Coordinate with Georgia Department of Audits and

Accounts

DOAA: Address FDMRs, full audits, consolidated reports, etc; set timeframes SAO: Address State CAFR, reporting for SEFA, TIGA, CAP, et. al.
OST: Address Bank Accounts and Other Banking Matters Matters (Approve Bank Signatory Approvals)\Federal: Coordinate with IRS, Grants, Foundations,

DUNS, FEI, etc.
Coordinate with Georgia Department of Revenue

Coordinate with Rating and Lending Agencies

Address Insurance & Benefits Vendors (Communications

& Standardization)

Determine Authorized Signatures Create New Checks

Address Investment Accounts

Standardize Business Procedures and Processes

Develop Accounting Processes and Procedures
Merge Financial Systems (PeopleSoft)
Set Business Unit Number (Create New One? Keep Old

One?) (PeopleSoft)

Determine Changes to Delivered Reports (PeopleSoft)

Insure Integrity of Financial Information (PeopleSoft)
Determine Changes to PeopleSoft Trees (PeopleSoft)

Address Non-Standard Chartfields (Dept., Account,

            Project, etc.) (PeopleSoft)

Address detail codes- Student Registration System

(BANNER)
Address Data Feeds into Consolidated Financial System

(BANNER)

Determine Use of ADP by Consolidated University

Address Issues Related to Historical & New Access and

Retention (PeopleSoft)          

Address Credit Card and Merchant Accounts

 

COMMITTEE 32:  Procurement

GSU Co-Chair-  Bruce Spratt, Associate Vice President and Comptroller

GPC Co-Chair- Jim Barnaby, Director of Logistical Services

 

Merge Purchasing Process and Procedures (including Contract Review Process and E-Verify Compliance Process)

Address Purchase Orders- Existing, New, and

Encumbrances (PeopleSoft)

Address Vendor Codes (PeopleSoft)

Address State Approvals for RFPs- Purchasing Issue

Merge Common Purchasing Systems

DOAS: Address Insurance and Purchasing

 

COMMITTEE 33:  Tuition and Fees

GSU Co-Chair- Jerry Rackliffe, Senior VP for Finance and Administration

GPC Co-Chair- Jamie Fernandes, Associate Vice President of Financial and Administrative Affairs

 

Merge Student Fee Structure

Develop Tuition Structure

Determine Student Fee Charges between Institutions

Determine Student Cohorts that will be Charged Fees

Related to PPVs

Determine Enrollment Projections Impact on PPV

Pro Formas

 

P.         Facilities and Physical Plant- Coordinator: Jerry Rackliffe, GSU Senior VP for Finance and Administration;

 

USO Contact: Jim James (Jim.James@usg.edu)

 

COMMITTEE 34: Campus Master Planning and Physical Plant

GSU Co-Chair- Ramesh Vakamudi, Associate Vice President for Facilities.

GPC Co-Chair- Lewis Godwin, Director of Campus Planning

 

 

34-1.    Campus Master Planning

Review and Evaluate Current Campus Master Plans

34-2.    Physical Plant

Initiate Building InventoryValidation (Addresses and description of each GPC Building, whether owned or leased; obtain copies of all agreements/leases and related documentation, including, title papers, title insurance policies, appraisals, surveys, etc.)

Specifically, obtain details regarding GPC’s Newton Campus, which involves a donation of land from the Arnold Fund, and which is owned by the GPC Foundation.  One building is leased with E & G funds and another (including baseball/softball facilities) is leased with student fees.

Specifically, obtain details regarding GPC’s lease of its Lakeside Center (1975 Lakeside Parkway, Tucker, Georgia 30084

Merge and Review Space Inventories

Make Changes to Existing Bonds/Warranties

Identify Responsibilities for GO Bonds Asset Tracking and Records Retention

Work with GSFIC on Changes to Necessary

Documentation (Letters)

Revise Active Contracts once Consolidation is

Completed

Consider Cross Training for Smooth Transition & Higher

 Delegated Authority

Identify Restrictions on Real Property Deeds

Identify any Reversionary Language

in Property Deeds

Understand What Real Property Campuses Own

Address Use Restrictions in Rental Agreements

Identify Restrictions on Donations for Naming

Consider and Implement Consolidation of Rental Space

Understand What Real Property Foundations Own

Consolidate & Restructure Maintenance Depts, including Salary & Reporting

Identify and Reconcile Differences in Handling M&O

Develop Naming Protocols for Buildings

Change Signs on and off Campuses

Address all Out-Sourced Services, and Make Them

Coincide

Address Shipping & Receiving, including Inter-Campus

Mail Courier Service

Consolidate Preventive Maintenance Plans, including for PPVs

Identify Functional Duplication between Campuses

(Supervisors, Tech., etc.)

Re-implement Mgmt. Systems: M&O

Billing/Accounting, Tracking, etc.)

Reconcile Differences in How Depts. Handle M&O of

PPV/GHEFA Space Reassess Outsourced

Functions for PPV/GHEFA (Mech., Elec., Fire, etc.)

Reconcile Replacement Reserves Accounts for PPV Capital Improvements Address Maintenance Contracts for Plant Equipment, HVAC, Trash, etc. Consolidate Preventive Maintenance Programs

Determine if 8038 Filings Need to Be Amended for PPVs

Understand How Debt Ratios get Calculated

Determine if Institutions Accept Pre-Funding

Commitments to Begin Projects

Provide Required Notice on All PPVs to EMMA and

Others

Obtain Copies of all Certificates of Occupancy.

 

Q.        Human Resources- Coordinator: Jerry Rackliffe, GSU Senior VP for Finance and Administration;

USO Contact: Marion Fedrick (Marion.Fedrick@usg.edu)

 

COMMITTEE 35:  HR, including Position Descriptions and Salary Bands

GSU Co-Chair- Linda Nelson

GPC Co-Chair- Jim Rasmus, Executive Director of Human Resources and

 

Payroll Services

 

Establish Process and Procedures for Hiring and RIFs

Combine Org Charts

Create new position descriptions

Establish workweek schedule for 12 month faculty and staff Determine Need for Salary Adjustments

Ensure Effective Implementation of Controls (Flowcharts, Segregated Duties)

Consolidate all IDs: Employee, Student, Parking, etc.

Establish Process and Procedures for Determining Staff

Seniority

Consolidate or Retain Staff Grievance Processes

 

R.        Information Technology- Coordinator: Phil Ventimiglia, GSU Chief Innovation Officer;

 

USO Contacts: Curt Carver, Jr. (cac@usg.edu), Jim James (Jim.James@usg.edu), Becky Prince (bprince@ssc.usg.edu), Julie Harris (jharris@ssc.usg.edu) & Vikki Williamson (Vikki.Williamson@usg.edu)

 

 

NOTE REGARDING AREA R, COMMITTEES 37 (INCLUDING 37—1 THROUGH 37-4 ) THE MASTER TRACKER DOCUMENT LISTS 273

SEPARATE INFORMATION TECHNOLOGY REQUIREMENTS THAT BEGIN ON PAGE 7 OF THE DOCUMENT AND CONTINUE TO PAGE 15.  THESE ENTRIES ARE NOT LISTED HERE, BUT ARE ON THE MASTER TRACKER.

 

ADDITIONAL NOTE REGARDING AREA R, COMMITTEE 37 (INCLUDING 37-1 THROUGH 37-4 )  : THE MASTER TRACKER DOCUMENT LISTS 65 SEPARATE REQUIREMENTS REGARDING THE SHARED SERVICES CENTER THAT BEGIN ON PAGE 20 OF THE DOCUMENT AND CONTINUE ONTO PAGE 22. THESE ENTRIES ARE NOT LISTED HERE, BUT ARE ON THE MASTER TRACKER.

 

COMMITTEE 36:  IT

GSU Co-Chair- Phil Ventimiglia, GSU  Chief Innovation Officer;

GPC Co-Chair- Mark Hoeting, Assistant Vice President/CIO

 

 

36-1.    IT: Back-End Systems (Networking, Wireless, Telecom,

                        Hardware, Servers, etc.)

36-2.    IT: Business Services (Financial and Personnel Systems)

36-3.    IT: General Support (Website, Drupal, File Services,

                              Training, Service Desk, etc.)

36-4.    IT: Research Computing

36-5.    IT: Student/Faculty Services (Authentication, E-Mail, Banner,

                        D2L, AV,etc.)

 

S.         Risk, Audits, Safety, and Security- Coordinator: Jerry Rackliffe Senior VP for Finance and Administration

 

USO Contacts: John Fuchko III (John.Fuchko@usg.edu), Sandra Neuse (Sandra.Neuse@usg.edu) & Bruce Holmes (Bruce.Holmes@usg.edu)

 

COMMITTEE 37:  Public Safety and Security and Emergency Planning and

                                    Communication

GSU Co-Chair- Connie Sampson, Chief of Police

GPC Co-Chair- Nicholas Marinelli, Chief of Police

 

 

37-1.    Public Safety and Security

Consolidate Campus Security and Police

Policy/Procedure Manual

Contact DOE to Address Clery Act Reporting

Requirements

Coordinate Meeting with All Chiefs to Discuss Best

Practices

Discuss Public Safety Responsibilities & Authorities for

Combined Operations

Identify new FTE Requirements for Dispatch, Patrol, and Investigation

Make Decisions on Campus Police Management

Structures

Plan Transition Training and Workshops to Assist Key Supervisors

Integrate Vehicle Fleet

Consolidate Campus Safety Plans and Train Where Required

Coordinate with DOAS to Revise Compensation Claims Goals

Coordinate with POST Agency Name Changes and/or Close Outs

Identify Radio & Phone Communications Operations for

GCIC/NCIC Access

Review Mutual Aid Agreements with President; Present to

BOR for Approval

Review GPC Clery Act Reports for past 3 years

Identify GPC Campus Security Authorities

Review GPC Timely Notice Policies and Procedures

Consolidate into PantherAlert System

 

37-2.    Emergency Planning and Communication ???

Edg

 

Combine Emergency/Behavioral Response Teams and

Notification Systems

Review Existing Mass Communication Systems and

Contracts

Maintain Existing Emergency Operations, and Put New Plans in Place

 

COMMITTEE 38:  Risk Management, Audits, and Occupational

                                    Safety/Compliance

GSU Co-Chair-  Sterling Roth

GPC Co-Chair- Kwabena Boakye, Director of Internal Audit

Ensure Adequate Internal Audit Coverage

Evaluate Open Audit Issues for Completion

Consolidate Risk Management Operations

Notify Institutions about Consolidated Ethics Hotline

Determine a new Hotline URL

Determine costs of consolidating hotline and how to

budget it

Determine conversion process for existing hotline

complaints, triage, etc.

Select which hotline telephone number to use

Identify a hotline administrator

Select individuals to make up triage committee and who receives case reports

Select escalation contacts to be called in case of critical report

Update user names and contact info on hotline portal

Create new hotline awareness materials

Develop timeline for distribution of new awareness

material

Convert old hotline cases to new hotline vendor

Decide Mgmt. and Reporting Structure for EHS, including

Points of Contact

Identify Environmental Compliance and Occupational

Safety Issues (including reviewing all environmental studies and surveys, including any Phase I and Phase II reports; obtaining copies of all environmental permits and permit applications of GPC; obtaining copies of any notices, complaints, suits, or similar documents sent to, received by, or served upon GPC)

Address & Consolidate Service/Consulting Contracts (Waste, Lab Hoods, etc.) Amend USG/EPA Self-Audit Agreement with Consolidation Changes

Identify Environmental Mgmt. System Requirements for Multiple Campuses

Integrate Environmental & Occupational Safety Policies, Plans, etc.

 

T.        Shared Governance- Coordinator: Robin Morris, GSU Associate Provost for Strategic Initiatives;

 

USO Contacts: Linda Noble (Linda.Noble@usg.edu) & Marion Fedrick (Marion.Fedrick@usg.edu)

 

COMMITTEE 39:  Administrators Governance

GSU Co-Chair-  Edgar Torbert,

GPC Co-Chair-

 

Determine Structure

Determine Membership on Regents Administrative

Advisory Committees

 

COMMITTEE 40:  Faculty Governance

GSU Co-Chair-  Laura Fredrick, Chair, Senate Executive Committee

GPC Co-Chair- Debra Denzer, Chair of the GPC Faculty Senate

 

Determine Structure

Determine Membership

Hold Elections

 

COMMITTEE 41:  Staff Governance-

GSU Co-Chair-  Charles Gilbreath, Chair, GSU Staff Council

GPC Co-Chair- Kara Kennebrew, Chair of the GPC Staff Senate

 

Determine Structure and Policies

Hold Elections

 

U.        Student Organizations and Student Life- Coordinator: Doug Covey, Vice President for Student Affairs;

USO Contact: Joyce Jones (Joyce.Jones@usg.edu)

 

COMMITTEE 42:  Student Organizations and Student Life

GSU Co-Chair-  Becca Stout, Associate Vice President Student Affairs

GPC Co-Chair- Matthew Robison, Dean of Students, Clarkston

 

 

42-1.    Competition Teams (Non-Sports)

Consolidate and Integrate

42-3.    Greek Life

Consolidate and Integrate

 

 

42-4.    Preserving Traditions and History

Communications, & Media Arts

Maintain, Consolidate, and Integrate

Identify and Promote Key Issues and Items in GSU and GPC History

42-5.    Registered Student Organizations

Determine Faculty Leadership of Student

Organizations and Clubs

Consolidate or Retain GPC’s The Chronicle Newspaper

42-6.    Student Government Association

Combine SGA and Other Student Activities

Revise SGA and Student Fee Committee Bylaws

 

42.7.    Health

 

Combine Health Centers and Services

Determine Requirements to Participate in Student Health

            Insurance Program

42-8     Counseling

Combine Counseling Centers

 

 

 

 

 

 

V.        Student Services- Coordinator: Doug Covey, GSU Vice President for Student Affairs;

 

USO Contacts: Joyce Jones (Joyce.Jones@usg.edu)

 

COMMITTEE 43:  Student Services

GSU Co-Chair-  Darryl Holloman, Dean of Students

GPC Co-Chair- Coletta Carter, Assistant Vice President of Student Affairs

 

43-1.    Career Services

Combine Career Services, including Interest Assessment and Placement

43-2.    Disability Services and Testing

Combine Disability Services and Resources

43.3.    Housing

Address Housing Policies and Eligibility

Determine How Operation and Mgmt. of Housing Will Be Conducted

Determine Residency Requirements for Student Housing

Ramp Up Marketing Strategies for Housing

43.4.    Student Conduct and Academic Integrity

Combine Student Disciplinary Report Databases

Revise Judiciary Processes

 

43.5.    Club Sports, Intramurals, and Recreational Sports

Consolidate and Integrate

 

 

 

OTHER RESPONSIBLE GROUPS/INDIVIDUALS

Board of Regents

BOR Approval for Consolidation Prior to Submission of Prospectus to SACS BOR Approval to Consolidate Post-Submission of Prospectus

Provide Letter on BOR Letterhead to New Institution to submit to SACS with Prospectus

Select University Name, Mascot, and Colors

Coordinate Communications on Final Name Changes

BOR and Using Agency are Additional Insured for All Consultants

Consolidation Implementation Committee

Determine Campus-Wide Functional Units

Determine College Structure and Address Department Locations

Develop New Vision and Mission Statements

Mark Becker/Rob Watts

Consider Inter-Institutional Transfer of Personnel Prior to Merger

Remain Aware of and Track Conflicts of Interest

Review Capital Projects for Alignment with New Institution

Randy Stuart

Consultant on coordination and oversight of consolidationProcess

Ed Rugg

Coordinate with SACS

Address SACS Requirements for Faculty Governance

Consult on SACS documentation, site visit preparation and submissions.